How to Create QR Code for Word Document? | Word QR Code Generator

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How to Create QR Code for Word Document? | Word QR Code Generator

In this article, we will cover the basics on Microsoft Word and Word QR code. We will also explain how to obtain a Word document URL, how to create a Word QR code and how does it work? We will also look at the applications of Word QR code. 

What is Microsoft Word? 

Word, or more formally referred to as Microsoft Word or MS word, is a graphical file processing program that lets a user create, modify, and save a virtual document by typing in characters, words, and paragraphs. Microsoft Word includes more functionality than a plain text editor, such as grammar check, text and font editing, spell check, HTML support, complex page layout, image assistance, etc.  

These features allow you to make useful documents such as letters, invitations, essays, reports, resumes, brochures, learning activities, homework assignments, and many more.  

This handy computer application has helped people in their school and office works since 1981, and its practicality grew more and more as time went by. Today, it’s safe to say that everyone has a word processor in at least one of their devices.  

Normally, a PC program is the first thing that comes to mind when talking about Word. But now, there is an online web version accessible from a browser as well as a mobile version available for Android and iOS devices. For the web and mobile version, you would need the internet to connect and a Microsoft account to access. The advantage is that every change in a Word document is automatically saved in the cloud. This means that in case your computer dies, your work can still be safely restored. These versions also open up a great opportunity for easy sharing of Word documents and collaboration with other people in real-time. 

What is a Word Document QR Code? 

When you scan a QR code for Word Document, the Word file encoded in the QR code will load on your device. You do not need a Microsoft account to access the Word file. A Word QR code can be created with a QR code generator. 

How to Obtain Word URL? 

You would need to obtain the Word URL before making a QR code for Word document. 


Note: This refers to Word in Office 365 / Microsoft 365 (the online version), not the one installed on the computer. 

Step 1 – Click on ‘Share with People’  

On Word, go to ‘File’, click on ‘Share’, follow by ‘Share with people’. 

Step 2 – Click on the ‘Copy Link’ Button 

On the ‘Send link’ pop-up, click on ‘Copy link’ to copy the URL. 

The default is ‘Anyone with the link can edit’. This implies that anyone who uses this URL to access the file may view and edit it. You can disallow editing, set an expiration date and create a password. 

No Microsoft account is required to access the file. 


Step 1 – Tap on the Three Horizontal Dots Icon 

On the Word app, select the file that you want to share and tap on the ‘Share’ icon on the top right. 

Step 2 – Click on the ‘Copy Link’ Button 

On the dropdown menu, tap on ‘Copy Link’ and you will be presented with two options: ‘View Only’ and ‘View and Edit’.  Tapping on any one of the options would copy the URL. 

‘View and Edit’ means anyone who accesses the file via this link can view and edit the file, while ‘View’ means anyone who accesses the file via this link can only view the file. 

No Microsoft account is required to access the file. 

How to Make QR Code for Word Document? 

You can generate a Microsoft Word QR code for your requirements using our free QR code generator

Step 1 – Enter the URL 

On our QR code generator’s ‘Link’ tab, paste the URL into the empty field. 

Step 2 – Customize the QR Code (Optional) 

You can customize your QR code with the following options:  

Colors – Colors for the background and foreground can be specified. You may use the hex code color picker to get a particular color. 

Design – Choose a pattern for your QR code. The markers at the corners of the QR code can also be customized. 

Logo – You can choose to upload your own logo or select from the pre-existing images. 

Frame – Add a frame, including a label. For example, you can type in “Scan Now’ in Sans Serif font. 

Option – Edit the size and precision of the QR code. By default, it’s set to 600 and medium. 

Step 3 – Download the QR Code 

You can save the QR code as a PNG or SVG file or print it if your device is linked to a printer. It is a good practice to scan your QR code to ensure it works correctly before using it. 

How Does a QR Code for Word Document Work? 

When the user scans the Word QR code using an iOS or Android device’s camera, the Word app will launch on their device. Word will load in the browser if the user does not have the Word app installed on their device. If the camera is unable to read the QR code, the user must download and install a third-party QR code reader to scan the QR code. 

You must bear in mind that when the sharing value is set to ‘anyone with the link can edit,’ the Word file will be editable even if the person does not have a Microsoft account. 

In any case, no Microsoft account is required to access the Word document. 

Applications for Word QR Code 

With QR codes, sharing a digital document has never been easier. How? Say, for example, you are giving a lecture in a university class. You have valuable information to share with your audience. But, the content is long and would be unsuitable for your slideshow presentation. 

Still, you want your audience to read the material. What do you do? Of course, you can still use the traditional methods you are used to, like emailing the document file to each of the university students. However, this kind of approach to sharing is slow, and it’s becoming impractical. 

On the other hand, sharing a QR code for word documents is quick and more efficient. There’s no need for you to manually collect emails and sending the file to them one by one. You can simply insert the QR code in one of your slides, ask your listeners to scan it, and voila! They have the document. 

It’s that easy. No unnecessary effort is needed. But it’s not only in that unique scenario that you can use these handy Word QR codes. You can also apply them in your activities at the office or in seminars and conferences. 

And it doesn’t always need to be in slides. You can put QR codes up on posters, social media posts, notes, and books. Basically, it all depends on the vastness of your imagination. 

Word QR Code Generator 

With our QR code generator, you do not need to be a professional designer or developer to create a variety of QR codes (URL, text, vCard, and more). Our free QR code generator has a plethora of options that will assist you in creating and designing your QR code. After you’ve created it, all that’s left is for you to download your QR code free of charge. 

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